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TOOL DEVELOPMENT AND CONTRACT FOLLOW-UP
- Audit
-Taking into consideration company culture, current teams, and management’s wishes through interviews and the documentation being developed-Analysing processes for communication and information-sharing, tools for follow-up and reminders, as well as the practises and habits of the staff involved
-Reviewing the projects underway and to come
- Creating, developing and adapting tools, training staff, defining operating procedures and reporting processes
- Appointing the people in charge of the improvement plan and organisation of follow-up
CONTRACT KICK-OFF & ESTABLISHING BEST PRACTISES
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- Analysing the contract, the parties and the project status
- Identifying contract loopholes and strengths by discipline and in a more general way
- Preparing the Kick-Off Meeting along with the recognised leads from the disciplines involved
- Beginning, preparing and distribution of the respective contractual responsibilities:
-Identifying the staff responsible for notifications (events, deadlines, out of scope, etc.) in the given timeframes–Taking note of the contractual strengths and loopholes for each scope of work
- Setting up indicators for early detection
- Drafting DO’s & DON’Ts for the project team
DISPUTES: FROM RESPONSE STRATEGy TO NEGOTIATION
- Analysing the contract, the parties and the project status
- Repositioning the contractual strategy and choice of the operating procedures (standby position, entering into negotiation, etc.)
- Collecting information and documents, drafting defensive & offensive claims
- Preparing, participating in or managing meetings for assessment, negotiation, legal counsel, as well as those with representatives of the International Chamber of Commerce Experts or Arbitration
- Negotiation strategy
OPERATIONAL MANAGEMENT OF A CLAIM FILE
- Selecting topics (defence or offense)
- Collecting information and documents
- Drafting claim files (line of argumentation, review/reminder of main obligations, chronology of events, etc.)
- Quantum of damages
- Preparing, participating in or managing meetings with legal counsel and/or lawyers
SETTING UP A CONTRACT MANAGEMENT DEPARTMENT
- Taking into account the existing structure:-Company culture, teams already in place, management’s wishes-Communications and information-sharing processes, existing documentation, tools for follow-up, practises and habits
- Determining the position of the new department within the company and related communications
- Defining the organisational chart, the roles of necessary staff (required background and skills)
- Training the team and upgrading their skills
- Developing and organising tools, setting up best practises
